Dan Vogt tells the council that a member of the Historic Preservation Commission said they felt that city staff should make contact with all committee members prior to meetings to notify them of the upcoming meeting.
Cathy: "There really isn't any policy out there that um shows these committees how they're supposed to be run, what the staff responsibilities are, and what theirs are and one of the questions I've come up with about HPC is, why doesn't the president send out a notice? If you have emails from everybody then he could just send out a notice of that meeting, which a lot of them do that. I know that ah Cathy, here at City Hall does that for the Energy Departmental Committee, ah, it's doing fine, um, the committee that will be meeting, and other boards, the library ah, they basically get it from the president. She emails that out. So you know, once again this is a committee that's ah, um. a responsibility of the city, and how do we wanna handle these committees and direct them on what needs to be done so that they're doing it correctly and down the road, they're not being um, pounded or persecuted because they've done something wrong. I think that if we could get staff to kind of draft something for the responsibilities of these committees, and then when they get new people in that, that particular thing is given to them or handed out to the president, so that they know how to run these meetings legally, and that you know they get the minutes to and get the word out and that type of thing."
LeeAnn Doucette: " Since I've been on that committee we've always gotten our minutes from the secretary and it says right on the minutes when the next meeting is."
Jeremy Hanfler: "If you're gonna take on that responsibility of being on a committee, pay attention when your next meeting is."
Don Klinker: "That's the way I feel too."
Hanfler: "They can go on the city's website and all the notice of meetings are on there too."
Alderman Crowder: "They can always call the city office if it's cancelled for some reason or postponed."
Cathy: "Well through the years we've had problems. I mean Mr. Crowder mentioned not too long ago is when we keep getting these committee members that are dropping out. A lot of it is because um some of the issues that have been going on in this city and they just don't wanna put up with it anymore, but I know we had a whole rules and regs, you're not supposed to be doing you know the protocol of meetings or you know if they'd say ah, you know, and all that stuff. I think it's got to be written down somehow and then handed onto the committee so they can pass that down to see if they're doing that stuff legally. Or even the drafts that we've had from previous announcements to the committees that they can't do any fundraising, they can't be talking to other committee members more than you know, in violation of the closed meeting law and that type of thing. So that they know what they're doing. I think a lot of them are just sick of floundering out there and there's no direction."
Dan Vogt: " There's something, and I know I sent it out to all the committees awhile back as to how to run the meetings and all that. It was pretty comprehensive."
NOTICE THERE IS NO MENTION FROM ANYONE IN THIS CONVERSATION ABOUT THE FACT THAT THE CITY CHARTER HAS RULES IN PLACE FOR COUNCIL MEETINGS AS WELL AS CITY COMMITTEE MEETINGS. This is the job of a competent administrator, to point this out. Rule 2.42 and City Policy # 69, spell out EXACTLY HOW MEETINGS ARE TO BE CONDUCTED. Robert's Rules apply as well. Read it for yourself.
CHECK OUT THE CITY CHARTER FOR YOURSELF. IT DOESN'T TAKE A ROCKET SCIENTIST TO FOLLOW RULES. HOW MANY TIMES, DO THESE MAYORAL APPOINTED COMMITTEE MEMBERS HAVE TO HAVE IT EXPLAINED?
HOW MUCH MORE EVIDENCE DOES ANYONE NEED BEFORE REALIZING THE MAYOR AND THE FOLKS SHE HAS HAND PICKED NEED REPLACEMENT??
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